PERSONAL DATA PROCESSING POLICY

Táborská pohoda s.r.o. – organizer of The Listening World Summit

1. WHAT IS THIS DOCUMENT?
As part of the ticketing process and organization of The Listening World Summit, we require some of your personal data in order to supply you with tickets, provide access to the event, communicate with you, and ensure the overall delivery of the Summit.
This document provides information on how we process your personal data in accordance with GDPR.

2. WHO ARE WE?
We are Táborská pohoda s.r.o.,
ID No.: 117 14 042
Registered office: U bechyňské dráhy 2932, 390 02 Tábor, Czech Republic

We are the organizer of The Listening World Summit.

The controller has not appointed a Data Protection Officer, as there is no legal obligation to do so.

3. WHAT IS INCLUDED IN THIS DOCUMENT?
This document explains:

what personal data we process,
for what purposes,
on what legal basis,
for how long,
from which sources we obtain it,
to whom it may be disclosed,
and what rights you have under GDPR.

4. WHAT IS PERSONAL DATA?
Personal data is any information relating to an identified or identifiable natural person.
This may include:

Identification data: name, surname, title, nickname
Address data: street, number, town, postcode
Contact data: email, phone number, social media handle
Payment data: billing details, account number
Communication data: content of emails or messages
Participation data: video, audio, photographs from the event or livestream
The exact extent of data processed always depends on the specific context.

5. WHAT IS THE LEGAL BASIS FOR PROCESSING?
We process your personal data only when permitted by Article 6 of GDPR, meaning that:

you have given consent,
processing is necessary for contract performance (e.g., ticket purchase),
processing is required to meet a legal obligation,
or we have a legitimate interest that does not override your rights (e.g., direct marketing of similar events).

6. WHERE DO WE OBTAIN YOUR PERSONAL DATA FROM?
We obtain your personal data:

Directly from you, when you:

purchase a ticket,
register for free access to the livestream,
communicate with us,
fill out a form on our website,
participate in an online session.
From third parties, such as:

FAPI – ticket sales and invoicing,
MioWeb / Web s úsměvem – website and forms,
SmartEmailing – email and newsletter delivery,
Affiliate partners – if you register through their links.
We process third-party data only in accordance with GDPR.

7. HOW DO WE PROCESS PERSONAL DATA WHEN YOU PURCHASE A TICKET?
Purpose: processing your ticket purchase and enabling your participation
Scope: identification, contact, address and payment data
Legal basis: performance of a contract
Retention period: duration of the contract + 3 years (basic accounting data 10 years)

Purpose: sending offers of similar services
Scope: identification and contact data, purchase history
Legal basis: legitimate interest (customer exception)
Retention period: contract duration + 3 years

Purpose: sending newsletters or promotional offers
Scope: identification and contact data
Legal basis: consent
Retention period: until withdrawal of consent

8. HOW DO WE PROCESS PERSONAL DATA WHEN YOU REGISTER FOR FREE ACCESS?
Purpose: providing access to the livestream and sending related information
Scope: identification and contact data
Legal basis: consent
Retention period: until withdrawal of consent

9. RECORDING, PHOTOGRAPHY AND STREAMING DURING THE EVENT
The Listening World Summit is:

recorded (video),
photographed,
livestreamed,
and selected parts may be shared publicly for informational or promotional purposes.
Your image, voice or name may appear if you:

attend the event in person,
enter areas where recording takes place,
participate online via livestream,
speak during Q&A sessions,
appear in audience shots or group photos.
Scope of processing: image, voice, name (if spoken or visible), online identifiers
Purpose: documentation, livestream delivery, promotion of future events
Legal basis: legitimate interest of the organizer

If you prefer not to be prominently captured, please contact us and we will do our best to accommodate (e.g., seating arrangements, camera settings, anonymisation).

10. FOR HOW LONG DO WE STORE PERSONAL DATA?
We store personal data only for the period necessary to fulfil the purposes described above.
Specific retention periods are listed with each purpose.

11. TO WHOM DO WE DISCLOSE PERSONAL DATA?
We may disclose personal data only:

when required by law, or
to contracted processors who assist us in providing our services.
Categories of processors include:

SmartEmailing
MioWeb
Web s úsměvem
FAPI
A complete list of processors is available upon request.

12. WHAT RIGHTS DO YOU HAVE UNDER GDPR?
You have the right to:

access your personal data,
rectification,
erasure (“right to be forgotten”),
restriction of processing,
data portability,
object to processing based on legitimate interest,
withdraw consent at any time,
file a complaint with the supervisory authority (www.uoou.cz).
We will always inform you if we cannot fulfil a request and why.

13. HOW CAN YOU EXERCISE YOUR RIGHTS?
You can contact us at:
info@thelisteningworld.com

14. DO WE TRANSFER DATA OUTSIDE THE EU?
No.

15. DO WE USE AUTOMATED DECISION-MAKING OR PROFILING?
No. We do not use automated individual decision-making or profiling with legal or similar effects.